05/05/2020
Administrative Officer Job
The administrative executive is responsible for providing personalized secretarial and administrative support to the executive in a professional and timely manner. The administrative executive works one-to-one with the executive on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization. The ideal candidate will have a cheery disposition, impeccable organizational skills, and prior experience in an assistant role a plus.
Administrative Officer Duties and Responsibilities
Assume the role as the primary point of contact between the executives and internal/external clients
Maintain a daily electronic journal, arrange meetings and appointments and provide reminders as needed; maintain a master corporate calendar of all conferences, all-hands events, holidays, and vacations
Handle requests, feedback, and queries quickly and professionally
Arrange travel and other arrangements as needed
Take meeting minutes, accurately enter notes and distribute
Monitor office supply levels; reorder when appropriate Arrange travel and other arrangements as needed
Take meeting minutes, accurately enter notes and distribute
Monitor office supply levels; reorder when appropriate
Maintain strong relationships with vendors and keep price data in order to get the best pricing on supplies and services
Produce professional-quality reports, presentations and briefs
Develop and carry out an efficient documentation and filing system for both paper and electronic records
Delegate tasks as appropriate to other members of the team
Maintain employee confidential files
Administrative Officer Requirements and Qualifications
Minimum 2 years’ experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
Full knowledge of office management systems and procedures
Basic bookkeeping and math skills
Proficiency in English
Exemplary planning and time management skills
Ability to stay calm and on-task in high-stress situations
Current in today’s office technology, and computer software including MS Office
Ability to multitask and prioritize daily workload
High level verbal and written communications skills
Discretion with personal and confidential information
Nice to Have
Ability to speak a second language is a plus
Send resumes to: [email protected]
