21/08/2026
STATEMENT Event Cancellation – Clarification
We are aware that there have been a number of questions and concerns surrounding the cancellation of the event, and we want to provide some clarification.
The decision to cancel was not taken lightly and advice was sought from Hampshire Fire & Rescue before proceeding to do so following a prolonged period of dry weather. Concerns arose regarding the condition of the field and the ability to safely accommodate the anticipated level of vehicle traffic. With more than 400 vehicles expected and the site having one access point, there were significant concerns about congestion, vehicle movement and the ability to safely manage an evacuation within these dry conditions.
While other events may continue, as a small club of volunteers, the circumstances, layout and access arrangements for this particular event are very different. The decision was therefore made with the safety of attendees, volunteers and the surrounding area as the priority.
Why are exhibition tickets not being refunded?
The treatment of ticket payments is in accordance with the booking terms and conditions accepted at the time of booking. This policy was advised by the supplier of our online registration management system. There has never been any intention to profit from this and the issue is currently being reviewed.
Event Costs and Supplier Commitments
The event has incurred substantial financial commitments and has resulted in non-refundable deposits, cancellation fees and contractual penalty charges being incurred by stallholders, entertainers and other suppliers. These costs, together with other unavoidable event overheads, must be settled before any remaining refunds can be considered.
We recognise that the cancellation is disappointing but we hope this statement provides reassurance that the decision was made responsibly and that the financial position is being handled in accordance with the agreed booking terms and conditions.
We thank everyone who supported the event and appreciate their patience and understanding whilst we work through the logistics.